Latest Mastercard Rules on Negative Billing for Sellers

Buyers are often reluctant to enroll in subscriptions, as such a business model is perceived as a long-term financial commitment. But how can you show your customers that your subscription product is worth their money? The best way is to offer a trial period.

A trial period usually lasts for a shorter period than a full subscription and costs less money or can be provided for free. A new user can access the full or limited scope of services during this period.

Once it ends, services become unavailable until the user pays for them again, or customers may automatically enroll in the full subscription. The second case is called the negative option billing model in the banking language.

On September 20th, new Mastercard rules for Negative Billing Option Merchant came into force, so it’s more relevant than ever to recap the main requirements of both card schemes in this respect.

Who is Affected by the Latest Mastercard Rules on Negative Billing Option

To determine whether you need to fulfill the requirements for Negative Billing Option Merchants, just answer the following questions:

• Do you sell goods or provide services other than dietary supplements, healthcare products, utilities (gas, oil, water), telecommunications services, insurance policies, or existing debt (vehicle loan, e.g.)?
• Do you utilize recurring payments (subscriptions)?
• Do you suggest a trial period for customers?
• Do you automatically enroll the full subscription for customers after the trial period?
• Is your trial period 7 days or longer?

If you answered “yes” to everything above, you are a Negative Billing Option Merchant and fall under recently enforced changes.

Mastercard Rules Checklist: Negative Billing Requirements 

As you may notice, both VISA and MasterCard took a course on improving the cardholder experience and better protection of customer rights. Negative-option billing business model provides an easy way to utilize it in the best favor of the merchant (but not the user sometimes) by enrolling the renewable subscription after the trial period ends.

Here is your to-do list to stay compliant with the requirements of card schemes:

• Add a proper disclosure to your checkout page. Describe the terms of the trial and subscription. The text may be like, “You will be billed USD 2.99 today for a 30-day trial. Once the trial ends, you will be billed USD 19.99 each month thereafter until you cancel.” We also recommend adding a checkbox for the user, links to T&C, and your support team email.
• Do not forget to send a confirmation letter after the first purchase. It needs to specify your company’s name, description of the product/services purchased, last 4 numbers of the customer’s card number, length of the trial period, clear disclosure on the automatically renewed subscription, its full price, the next charge date, and instructions on how to cancel the subscription. We also encourage you to add links to the website page with Terms and Conditions, Cancellation Policy (if any), and support email.
• Send a warning to customers before the end of the trial period. If your trial period lasts more than 7 days, customers need to receive a reminder no less than 3 days and no longer than 7 days before its end. If your subscription lasts for six months or more,  a reminder must be sent at least seven days and no more than 30 days before the billing date.
• Provide your customers with a receipt after the purchase/enrollment of a trial and after all subsequent charges. Each receipt needs to include the information specified in point 2 above.
• Develop and implement an easy way to cancel subscriptions. We recommend using a separate Cancel subscription button in the user’s profile or a similar link on your website. You can also ask customers to cancel via support; however, in this case, please include the support email address and direct link to the Cancellation Policy or Terms of Use to the email. Make sure everything works properly, and users’ requests are being processed quickly.

Benefits & Risks of the Updated Mastercard Rules

The main benefits for you as a merchant from staging complaints are the following:

• Fewer chargebacks and refunds
• Better user experience
• Compliance with Mastercard and VISA rules
• Maintaining a good reputation with your acquirers

When it comes to risks, note that failure to comply with Mastercard and VISA rules may lead to financial liability for your acquirers. In turn, they will try to seek compensation from you. Apart from chargebacks and refunds, you may suffer from financial losses, negative reputational consequences, and even termination of business relations with your partners.